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JOB DESCRIPTION: Provide administrative support to the VP and management of a department/function. Facilitate projects/programs as assigned. Administer departmental ...
Principal duties and responsibilities: Provide administrative support to the Director including: managing a complex schedule/calendar; scheduling and maintaining ...
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Kravitz, Inc. has an opening for an Administrative Assistant to help an established team support the company s vision and continued success. If you enjoy a ...
For your reference, we have included the original job posting below.
Department Assistant, Music & Talent
Job Number:
39298055
Company Name:
Entertainment Industry Employer
Job Location:
Santa Monica, CA US
Job Categories:
Clerical & Administrative Arts, Entertainment & Gaming
Department Assistant, Music & Talent
Provide overall support for VP and Director of Talent in all aspects of office management.
Coordinate and assist VP and Director in shoots/projects on a case by case basis.
Administrative duties. Maintain calendars, schedules and
status reports Specific Duties:
Provide administrative support for 2 VP's in all aspects of their job including: scheduling, calls, correspondence, travel, data-entry, mail, research, expense reports.
Assure department systems function properly (computers, A/V equipment, etc).
Provide notes in Talent/Press/Production Meeting and distribute to members in all 3 departments.
Support department coordinators in recruitment and supervision of interns.
Arrange all travel for supervisors and prepare travel and expense reports. Arrange travel for other team members and talent on a case by case basis.
Handle all scheduling, travel itinerary, calendar, and meeting preparation for supervisors.
Keep contacts updated with talent representatives and daily incoming calls
Support dept. in research of hospitality and gifting trends (hotels, restaurants, travel, gifting) for talent relations purposes.
Support department in shoot, events, and project coverage on a case by case basis.
Maintain a dept. staff coverage calendar and provide updates to Asst. to Exec VP/GM to keep master dept. calendar up to date. Provide support to Managers and Coordinators on a case by case basis.
Keep an overall knowledge of all talent schedules, shoots, promos and production
Create and maintain filing system for shows episodes, show/projects decks.
