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For your reference, we have included the original job posting below.
Talent Assistant
Job Number:
39985115
Company Name:
Entertainment Industry Employer
Job Location:
Los Angeles, CA US
Job Categories:
Clerical & Administrative Arts, Entertainment & Gaming
Talent Assistant
REPORTS TO: VP and Executive Director of Development Talent Development & Casting
PURPOSE: The Talent assistant will support the VP and executive director of casting and talent development, as well as the coordinator of talent by answering phones, submitting expense reports, tracking down representative contact information, updating and maintaining grids and databases, booking travel and maintaining calendars. Talent assistant will also send out dubs and thank you notes, as well as compiling and editing holiday gift lists and mailing and messenger gifts.
JOB RESPONSIBILITIES: -Screen all phone calls and thoroughly note messages and call-backs for VP and Executive Director of Development & Casting. -Schedule internal and external meetings, maintain appointment schedule and calendar for VP and Executive Director of Development & Casting. -Sort, prioritize, organize, and distribute mail and deliveries to Executive Director, VP, and/or redirect to Talent staff. -Coordinate all travel and hotel arrangements for VP and Executive Director of Development & Casting as needed. -Handle monthly expense reports for VP and Executive Director of Development & Casting and keep up-to-date files. -Continually update database of celebrity and PR contacts, with name/address/representation changes and new additions. -Assemble and process contact lists and pitch proposals as required. -Assist with all Talent department meetings and mailings, including newsletters, gifts, premiums, tapes, and letters as requested. -Efficiently and accurately complete any and all tasks and/or special projects as assigned by VP and Executive Director of Development & Casting. -Assist Talent Directors or other team members as directed by VP and Executive Director of Development & Casting. -Type, process and/or proofread VP and Executive Director of Development & Casting letters, memos, reports, or presentations as required. -Facilitate dub requests and any other special requests from in- and out- of house. -Order department premiums and/or flowers/gifts as needed, with approval from VP and Executive Director of Development & Casting. -Read daily trades and entertainment magazines, and highlight articles of interest for VP and Executive Director of Development & Casting. -Search out and stay aware of current trends in the celebrity and entertainment industry, i.e. TV, Film, Music, Fashion, and Lifestyle, to help support creative brainstorming and pitches.
