• Senior Content & Publishing Associate - Administrative Support

    Wolters KluwerPhiladelphia, PA 19133

    Job #1175557917


    The Publishing Assistant supports the work of the Medical Journals team (Director, Group Publisher, Senior Publisher and Publishers) by providing editorial and administrative support on projects to maximize growth within our journals' portfolio and in new business opportunities.


    • Provide editorial and administration support to Director, Group Publisher, Senior Publishers and Publishers. Be the 'go-to' person for the medical journals department and assist in the daily management of the journals' list and editorial offices.

    • Be trained and become proficient in the administrative tool for the electronic journals platform (eJP) and be responsible for basic maintenance and for making necessary changes on journal sites. Pull, compile, and format related usage statistics for eJP and Ovid platforms.

    • Update and maintain social media feeds (Twitter, Facebook etc.) for journals as directed by medical journals team. Pull, compile, and format related usage statistics for social media programs.

    • Code invoices, prepare check requests and seek payment approvals, send promotional copies to editors and societies, order letterhead/cards/supplies as needed for medical journals team and editorial offices. Update journal systems monthly with invoices, circulation, ad sales, and financial status reports.

    • Be point of contact for medical journals team in trafficking editor, society and vendor payments with Accounts Payable (AP).

    • Assist in copyediting, basic graphic design, and formatting for customer-facing proposals and presentations.

    • Work with Publishers to compile and create publishers reports, impact factor reports for journals as required, gathering information from marketing, advertising sales, continuing education and other departments so that deadlines are met.Coordinate travel logistics including meeting invitation deployment and tracking, room booking, billing, and catering for offsite editorial board and strategic meetings.

    • Coordinate logistics for internal meetings including a/v and catering need, take notes.

    • Respond to communication (e-mail and phone) from outside editors, advertisers and others and direct calls to appropriate departments.

    • Be responsible for the upkeep and maintenance of centralized database of editor and society contact information, journal contracts and specifications, etc. Be proficient in creating reports from the database.

    • Create and maintain schedules for yearly, monthly or quarterly activities and prompt action on those activities (i.e. editorial board meetings and publisher's reports, annual conferences, research projects, gifts, etc.)

    • Periodically check all on-line journal references on the LWW online store, eJP, Ovid and other WK sites and address any problems or alert the publishers and marketers as necessary.


    Education: Bachelor's degree preferred, or equivalent relevant experience

    Required Experience:

    • 1 year or more of prior experience as an administrative, editorial, or marketing assistant or coordinator, or related experience

    • Proficiency in MS Office including Outlook, Word, Excel, and Power Point

    Preferred Knowledge, Skills, Abilities or Certifications:

    • Previous experience with Skype for Business (or a similar program such as GoToMeeting) a plus

    • Ability to handle multiple tasks simultaneously, set priorities, and meet deadlinesAbility to work independently and as a team member

    • Strong attention to detail and ability to be thorough in completing tasks

    • Good organization and communication skills, problem solving capabilities, and resourcefulness

    • Capacity to deal effectively with varied groups of people

    • Previous experience utilizing Facebook and Twitter with a focus on driving usage

    • Intermediate level skills with Excel and PowerPoint

    Travel Requirements:

    • Minor travel may be requested after some experience in the position. Travel to other WKH offices (Baltimore or NY), an occasional domestic conference to represent product/subscription.


    Wolters Kluwer U. S. Corporation and all of its subsidiaries, divisions and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.